MINUTES

THE COUNCIL OF THE TOWNSHIP OF UXBRIDGE

Monday, November 25, 2024 at 10:00 A.m. - 1:00 P.m.

UXBRIDGE COUNCIL CHAMBERS

51 TORONTO STREET S. UXBRIDGE, ONTARIO

COUNCIL PRESENT:

• MAYOR DAVE BARTON
• BRUCE GARROD, REGIONAL COUNCILLOR
• PAM BEACH, COUNCILLOR
• GORDON SHREEVE, COUNCILLOR
• ZED PICKERING, COUNCILLOR
• WILLIE POPP, COUNCILLOR
• TODD SNOOKS, COUNCILLOR

STAFF PRESENT:

• KRISTI HONEY, CAO
• DEBBIE LEROUX, DEPUTY CAO/DIRECTOR OF LEGISLATIVE SERVICES/CLERK
• LAURA RUPPRECHT, LEGISLATIVE COORDINATOR
• AMANDA FERRARO, DIRECTOR OF COMMUNITY SERVICES
• TOBI LEE, DIRECTOR OF FINANCE/TREASURER
• COURTNEY CLARKE, DIRECTOR, PUBLIC WORKS, PARKS & TRAILS
• HILARY WILLIAMS, DIRECTOR OF BY-LAW AND ANIMAL CONTROL
• EMILY ELLIOTT, DEPUTY CLERK
• SIERRA MILLER, COMMUNICATIONS OFFICER
• JAMIE MILLER, ARENA MANAGER
• CARLY SOMERS, DEPUTY TREASURER

---

1.

CALL TO ORDER

First Nations Land Acknowledgement

Mayor Barton called the meeting to order at 10:00 a.m.

2.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

None disclosed.

3.

REVIEW OF ITEMS NOT LISTED ON AGENDA

There were none.

4.

ANNOUNCEMENTS

4.1

Regional Councillor Bruce Garrod

Regional Councillor Garrod had no announcements.

4.2

Councillor Zed Pickering

Councillor Pickering congratulated Shelley McBeth of Blue Heron Books for celebrating 35 years of operating a successful business in the downtown.

Councillor Pickering also spoke his attendance at the Tourism event at Wooden Sticks on Thursday, November 21, 2024.

Councillor Pickering also spoke to the successful launch of local business owner and resident Dr.  Vi Tu Bahn's book entitled "12 Elephants and a Dragon: A Memoir of Survival and the Kindness of Strangers" at Wooden Sticks on Sunday, November 24, 2024.

4.3

Councillor Todd Snooks

Councillor Snooks spoke to the Grand Opening of the a new business on lower Brock Street called Bounty from the Boonies.

4.4

Councillor Pam Beach

Councillor Beach reminded Council of "Photos with the Clauses" at Goodwood Hall on Thursday, November 28, 2024 from 4:30 p.m. to 7:30 p.m.

Councillor Beach also spoke to the success of the Tourism event at Wooden Sticks.

Councillor Beach advised that local Farmers continue to harvest crops and to be mindful of farm vehicles on the roads.

4.5

Councillor Gordon Shreeve

Councillor Shreeve reminded Council that the Sandford Community Association is hosting "Breakfast with Santa" on Saturday, November 30, 2024 at the Sandford Hall from 9:00 a.m. to 11:00 a.m.  Admission is by donation.

4.6

Councillor Willie Popp

Councillor Popp reminded Council of upcoming Finance Budget Committee meetings on Tuesday, November 26, 2024 at 1:00 p.m. and Thursday, November 28, 2024 at 6:30 p.m.

4.7

Mayor Dave Barton

Mayor Barton spoke to the recent announcement by the Toronto and Region Conservation Authority (TRCA) to begin proceedings to transfer 3,800 acres of conservation land the new Urban Provincial Park.

5.

PRESENTATIONS

There were none.

6.

DELEGATIONS

6.1

10:05 A.M.

LORI FEDDEMA AND JASON FEDDEMA, SLABTOWN CIDER CO. re 2024 Slabtown Fest event results

Lori Feddema introduced herself and Jason Feddema as owners of Slabtown Cider and explained that they were present to provide an update on their recent five year anniversary celebration in August 2024.

With the assistance of a PowerPoint presentation, Ms. Feddema provided highlights of the event and spoke to ways they could improve in the future.

Ms. Feddema concluded by requesting Council's support for a similar event on August 22-24, 2025.

• Moved by Councillor Beach
  Seconded by Councillor Pickering

  THAT the Council of the Township of Uxbridge support in principle Lori and Jason Feddema of Slabtown Cider's request to host an event on their property on August 22-24, 2025;

  AND THAT event organizers works with staff on event logistics;

  AND THAT event organizers seek feedback from Uxbridge Tourism.

  
  
  
  Carried

6.2

10:20 A.M.

ERICA VERVOOT AND KATIE DEVINS, DELOITTE LLP  re the audit plan for 2024 financial statement

Erica Vervoot and Katie Devins, Deloitte LLP provided Council with a review of the Township of Uxbridge's Audit Service Plan for the year ending December 31, 2024.

• Moved by Councillor Popp
  Seconded by Councillor Beach

  THAT the Council of the Township of Uxbridge receive the presentation by Erica Vervoot and Katie Devins, Deloitte LLP regarding the 2024 Audit Service Plan for information;

  AND THAT Council direct that the 2024 Audit Service Plan be released to the public.

  
  
  
  Carried

6.3

10:35 A.M.

COURNTEY MUNN, NORTH HOUSE re new fundraising event being held in Elgin Park July 12, 2025 – Requesting authorization for a municipally significant event. 

Courtney Munn introduced herself as the Events Coordinator for North House and explained that she was present to speak to a proposed fundraising event in Elgin Park on July 12, 2024.

With the assistance of a PowerPoint presentation, Ms. Munn provided Council with a history of North House which has operated as a registered charity since 2004 and assists the most vulnerable low-income individuals and families in the Townships of Brock, Scugog and Uxbridge.

Ms. Munn advised that would like to host a Food Truck Festival which would feature Food Trucks, local market vendors, local musicians, a kids zone and beer and cider garden.

Ms. Munn advised that it would be a free event and that they will be partnering with the Town Trolley.  Ms. Munn spoke to security plans and concluded by requesting exclusive use of Elgin Park, waiving of the rental fee, waiving the business licence fee for food trucks and that the event be declared Municipally Significant.

• Moved by Councillor Popp
  Seconded by Regional Councillor Garrod

  THAT the Council of the Township of Uxbridge support, in principle, North House's request to host a Food Truck Festival in Elgin Park on July 12, 2025;

  AND THAT North House work with staff on event logistics including consideration of policies, rates and procedures;

  AND THAT North House provide answers to financial questions posed during the regular meeting of Council of November 25, 2024;

  AND THAT North House provide a post-event update to Council following the event;

  AND THAT Council declare North House's Food Truck Festival held in Elgin Park on July 12, 2025 a Municipally Significant Event;

  AND THAT Council direct that event organizers include Tourism Uxbridge in event planning.

  
  
  
  Carried

6.4

10:50 A.M.

CARLY DAVENPORT, BIRD FRIENDLY UXBRIDGE re outcome of bird friendly application

Carly Davenport introduced herself and explained that she was present to provide an update to Council on the Township's application for Bird Friendly Certification.

With the assistance of a PowerPoint presentation Ms. Davenport advised that Uxbridge joined thirty other municipalities that have been Bird Friendly City Certified across Canada.  Alongside Sarnia, Cornwall and Kitchener, Nature Canada proudly announced the Township of Uxbridge is now certified at the entry-level in a national press release that went out November 18, 2024.  Ms. Davenport advised that certification is based on efforts addressing, threat reduction, habitat protection, restoration and climate resiliency and community outreach and education.

Ms. Davenport concluded by advising that municipal support is necessary to maintain this certification including program visibility on Township of Uxbridge website, permanent bird-window collision deterrent treatment of a municipal building, a policy to reduce light pollution, support with education campaigns, a municipal tree by-law, prohibition of active vegetation management on municipal land during nesting season and public displays spreading awareness of the benefits of bird friendly actions.

• Moved by Councillor Popp
  Seconded by Councillor Pickering

  THAT the Council of the Township of Uxbridge receive the delegation of Carly Davenport regarding the Township of Uxbridge's Bird Friendly status;

  AND THAT the matter be referred to staff for a report on ways the Township of Uxbridgecan maintain its Bird Friendly Certification.

  
  
  
  Carried

7.

APPROVAL OF MINUTES

• THAT the Council of The Township of Uxbridge adopt the minutes of the Regular Council Meeting of [date].

  
  
  
  

7.1

Minutes of the regular meeting of Council of October 28, 2024

• Moved by Councillor Popp
  Seconded by Councillor Pickering

  THAT the Council of the Township of Uxbridge adopt the minutes of the Regular Council Meeting of October 28, 2024.

  
  
  
  Carried

8.

CORRESPONDENCE

8.1

Township of Papineau-Cameron

re Ontario Building Code

• Moved by Councillor Popp
  Seconded by Councillor Snooks

  THAT correspondence from the Township of Papineau Cameron regarding Ontario Building Code be received for information;

  
  
  
  Carried

8.2

Township of King

re Redistribution of Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding 

support - TS -ZP

prepare resolution

• Moved by Councillor Snooks
  Seconded by Councillor Pickering

  THAT the Council of the Township of Uxbridge support the Township of King's resolution regarding redistribution of Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding;

  AND THAT staff be directed to prepare a Resolution to this effect.

   

  
  
  
  Carried

9.

COMMITTEE MINUTES

9.1

Minutes of the Public Planning Committee Meeting of September 23, 2024 - Mason Homes Limited

• Moved by Councillor Beach
  Seconded by Councillor Snooks

  THAT the minutes of the Public Planning Committee meeting of September 23, 2024 - Mason Homes Limited be endorsed.  

  
  
  
  Carried

9.2

Minutes of the Public Planning Committee Meeting of September 23, 2024 - Long

• Moved by Councillor Beach
  Seconded by Councillor Snooks

  THAT the minutes of the Public Planning Committee meeting of September 23, 2024 - Long be endorsed.  

  
  
  
  Carried

9.3

Minutes of the regular meeting of the General Purpose and Administration Committee of November 4, 2024

• Moved by Councillor Beach
  Seconded by Councillor Snooks

  THAT the minutes of the General Purpose and Administration Committee meeting of November 4, 2024 be endorsed.  

  
  
  
  Carried

9.4

Minutes of the regular meeting of the General Purpose and Administration Committee of November 18, 2024

• Moved by Councillor Beach
  Seconded by Councillor Snooks

  THAT the minutes of the General Purpose and Administration Committee meeting of November 18, 2024 be endorsed.  

  
  
  
  Carried

10.

RESOLUTIONS

There were none.

11.

REPORTS TO COUNCIL

11.1

Report CL-29/24 of Debbie Leroux, Director of Legislative Services/Clerk/CAO

re Update on the New Animal Shelter project – Retention of an Architect to produce Architectural Drawings for the Construction of a New Animal Shelter

BG-TS

• Moved by Regional Councillor Garrod
  Seconded by Councillor Snooks

  THAT Report CL- 29/24 of Debbie Leroux, Director of Legislative Services/Clerk/Deputy CAO be received for information.

  
  
  
  Carried

12.

BY-LAWS

• Moved by Councillor Shreeve
  Seconded by Councillor Beach

  THAT leave be granted to introduce By-law No. 2024-096 to 2024-100 and the same be read a first and second time. 

  
  
  
  Carried

12.1

2024-096

Being a by-law to authorize entering into an Agreement with the Horsemen's Association for the use of Elgin Park

12.2

2024-097

Being a by-law to authorize entering into a Lease Agreement with Precious Minds for office space at the Uxbridge Arena

12.3

2024-098

Being a by-law to authorize entering into an agreement with creative outdoor advertising for placement of street amenities for untraveled portions of public highways

12.4

2024-099

Being a by-law to authorize entering into a Planning Fees Agreement with 123 Hwy. 47 Inc. with respect to lands legally described as Part 1 on Plan 40R-5008, except Part 1 on 40R-23365 and municipally known as 123 Highway 47, Uxbridge

12.5

2024-100

Being a by-law to amend By-law 2013-184, being a by-law to regular traffic and parking on highways, private property and municipal property within the Township of Uxbridge

GS-PB

• Moved by Councillor Shreeve
  Seconded by Councillor Beach

  THAT By-law Nos. 2024-096 to 2024-100 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

  
  
  
  Carried

13.

UNFINISHED BUSINESS

There was none.

14.

OTHER BUSINESS

There was none.

15.

QUESTION PERIOD

16.

IN CAMERA

TS-BG - 11:18

• Moved by Councillor Snooks
  Seconded by Regional Councillor Garrod

  THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 11:18 a.m. to discuss the following matters:

  • The security of the property of the Municipality or Local Board
  • Personal matters about an identifiable individual, including Municipal and Local Board employees
  
  
  
  Carried
• Moved by Councillor Pickering
  Seconded by Regional Councillor Garrod

  THAT the Council of the Township of Uxbridge rise from In-camera at 12:29 p.m. with business to report.

  
  
  
  Carried
• Moved by Councillor Snooks
  Seconded by Regional Councillor Garrod

  THAT the Council of the Township of Uxbridge support the recommendation in Confidential Report CL-??/24 of Debbie Leroux, Director of Legislative Services/Clerk.

  
  
  
  Carried

16.1

The security of the property of the Municipality or Local Board

16.2

Personal matters about an identifiable individual, including Municipal and Local Board employees

17.

CONFIRMING BY-LAW

• Moved by Councillor Shreeve
  Seconded by Councillor Beach

  THAT leave be granted to introduce By-law No. 2024-101, being a by-law to confirm the proceedings of this regular meeting of Council of November 25, 2024 and the same be read a first and second time.

  
  
  
  Carried

17.1

2024-101

Being a by-law to confirm the proceedings of Council at its Regular Meeting held on November 25, 2024

• Moved by Councillor Shreeve
  Seconded by Councillor Beach

  THAT By-law No. 2024-101 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

  
  
  
  Carried

18.

ADJOURNMENT

The Mayor adjourned the meeting at 12:31 p.m.