MINUTES

GENERAL PURPOSE & ADMINISTRATION COMMITTEE

Monday, February 03, 2025 at 10:00 A.m. - 11:00 A.m.

UXBRIDGE COUNCIL CHAMBERS

51 TORONTO STREET S. UXBRIDGE, ONTARIO

COUNCIL PRESENT:

• MAYOR DAVE BARTON
• BRUCE GARROD, REGIONAL COUNCILLOR
• PAM BEACH, COUNCILLOR
• GORDON SHREEVE, COUNCILLOR
• ZED PICKERING, COUNCILLOR
• WILLIE POPP, COUNCILLOR
• TODD SNOOKS, COUNCILLOR

STAFF PRESENT:

• KRISTI HONEY, CAO
• DEBBIE LEROUX, DEPUTY CAO/DIRECTOR OF LEGISLATIVE SERVICES/CLERK
• TOBI LEE, DIRECTOR OF FINANCE/TREASURER
• EMILY ELLIOTT, DEPUTY CLERK
• LAURA RUPPRECHT, LEGISLATIVE COORDINATOR
• AMANDA FERRARO, DIRECTOR OF COMMUNITY SERVICES
• HILARY WILLIAMS, DIRECTOR OF BY-LAW AND ANIMAL CONTROL
• MIKE MACDONALD, FIRE CHIEF
• BILL RYNARD, ROADS OPERATIONS MANAGER
• CAROLYN CLEMENTSON, HEALTH & SAFETY COORDINATOR, AQUATICS MANAGER
• COLLEEN BASKIN, UXBRIDGE URBAN PROVINCIAL PARK PROJECT MANAGER
• COURTNEY CLARKE, DIRECTOR, PUBLIC WORKS, PARKS & TRAILS
• JENNIFER BEER, SENIOR PERMITS & APPROVALS ANALYST
• MIKE KLOSE, CHIEF BUILDING OFFICIAL
• GLEN MACFARLANE, ECONOMIC DEVELOPMENT OFFICER, REGION OF DURHAM
• SIERRA MILLER, COMMUNICATIONS OFFICER
• HALEY DICKSON, PLANNING TECHNICIAN
• KYLE BRENNAN, OPERATIONS AND CAPITAL PROJECT MANAGER

OTHERS PRESENT:

• cody morrison

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1.

CALL TO ORDER

Mayor Barton called the meeting of the General Purpose and Administration Committee to order at [time].

2.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

3.

REVIEW OF ITEMS NOT LISTED ON THE AGENDA

Emily Elliott, Deputy Clerk, announced that there was an Addendum consisting of one in-camera item.

4.

ANNOUNCEMENTS

4.6

Councillor Willie Popp

Councillor Popp had no announcements.

4.5

Councillor Gordon Shreeve

Councillor Shreeve thanked the Zephyr Lions for organizing and maintaining skating on the pond at the Zephyr Park.

4.4

Councillor Pam Beach

Councillor Beach remarked on how often the ice rink at the Goodwood Hall Ice is being used by residents and thanked the Goodwood Lions for keeping it maintained.

4.3

Councillor Todd Snooks

Councillor Snooks congratulated those Township of Uxbridge employees receiving long term service awards during today's meeting.

Councillor Snooks also thanked public works staff for their hard work in keeping Township roads free of snow and ice.

4.2

Councillor Zed Pickering

Councillor Pickering also spoke to the importance of shopping local.

4.1

Regional Councillor Bruce Garrod

Regional Councillor Garrod spoke to the recent opportunity to thank the Province for awarding 192 long term care beds during a celebration on Friday, January 31, 2025.  Regional Councillor Garrod also thanked a number of community members including Mike MacDonald and Joan Wideman, Brian Evens and Rob Croxal for their hard work in securing the funding to get the long term care home built.  

4.7

Mayor Dave Barton

Mayor Barton thanked everyone for coming together to the Long Term Care home approved and officially underway.

5.

PRESENTATIONS

Mayor Barton and Kristi Honey, CAO presented long term services awards to Township employees Ed Johnson, Facilities Technician - 35 years of service, Amanda Ferraro, Director of Community Services - 25 years of service, Darrell Heise, Arena Attendant  - 20 years of service, Bill Rynard, Road Operations Manager - 20 years of service, Corrinne Morrison, Library Manager - 10 years of service, Mike Roncken, Custodian - 10 years of service and Mark Cain, Equipment Operator- 10 years of service with the Township of Uxbridge.

5.1

Township of Uxbridge Long Term Service Awards

• Ed Johnson, Facilities Technician - 35 years of service
• Amanda Ferraro, Director of Community Services - 25 years of service
• Darrell Heise, Arena Attendant  - 20 years of service
• Bill Rynard, Road Operations Manager - 20 years of service
• Corrinne Morrison, Library Manager - 10 years of service
• Mike Roncken, Custodian - 10 years of service
• Mark Cain, Equipment Operator- 10 years of service

6.

DELEGATIONS

There were none.

7.

FINANCE AND EMERGENCY SERVICES COMMITTEE

The Finance and Emergency Services Committee convened at 10:18 a.m.

Mayor Barton assumed the Chair for this portion of the meeting.

7.1

CORRESPONDENCE

There was none.

7.2

REPORTS TO COMMITTEE

7.2.1

Report AC - 01/25 of Hilary Williams, Director Development Services, By-law and Animal Services and Emily Gerber, Supervisor Animal Services

re AC-01-25 Animal Services 2024 Year End Report

• Moved by: Councillor Popp

  THAT Report AC-01-25  of Hilary Williams, Director of Development Services and Manager of By-law Services and Animal Control received for information.

  Carried

7.2.2

Report BL - 01/25 of Hilary Williams, Director of Development, By-law & Animal Services

re BL-01/25 By-law Services 2024 Year End Report

• Moved by: Councillor Popp

  THAT Report BL-10/24 from Hilary Williams, Director of Development Services and Manager of By-law and Animal Services, be received for information.

  Carried

7.2.3

Report FR - 01/25 of Mike MacDonald, Fire Chief

re Lease Agreement – Regional Municipality of Durham Paramedic Services and the Township of Uxbridge

• Moved by: Councillor Pickering

  THAT Report FR-01/25 of Mike MacDonald, Fire Chief be received for information;

  AND THAT Committee direct staff to bring forward a by-law to adopt the lease agreement;

  AND THAT a copy of Report FR-01/25 be forwarded to the Region of Durham Paramedic Services.

  Carried

7.3

UNFINISHED BUSINESS

There was none.

7.4

OTHER BUSINESS

There was none.

The Finance and Emergency Services Committee adjourned at 10:24 a.m.

• Moved by: Councillor Pickering

  THAT the General Purpose and Administration Committee direct that the Heritage, Arts and Community Programs Committee, Environment and Sustainability Committee and Public Works and Active Transportation Committees be deemed opened and closed as they did not contain any material to be considered.

  Carried

9.

PARKS, FACILITIES AND TOURISM COMMITTEE

The Parks, Facilities and Tourism Committee convened at 10:25 a.m.

Councillor Pickering assumed the Chair for this portion of the meeting.

9.1

CORRESPONDENCE

9.1.1

City of Peterborough

re Bill 242, Safer Municipalities Act, 2024

• Moved by: Mayor Barton

  THAT correspondence from the City of Peterborough regarding Bill 242, Safer Municipalities Act, 2024 be received for information.

  Carried

9.2

REPORTS TO COMMITTEE

There were none.

9.3

UNFINISHED BUSINESS

There was none.

9.4

OTHER BUSINESS

There was none.

The Parks, Facilities and Tourism Committee adjourned at 10:26 a.m.

12.

PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE

The Planning Committee convened at 10:26 a.m.

Councillor Snooks assumed the Chair for this portion of the meeting.

12.1

CORRESPONDENCE

12.1.1

Region of Durham

re North Durham Labour Force Study

• Moved by: Councillor Popp

  THAT correspondence from the Region of Durham regarding North Durham Labour Force Study be received for information;

  AND THAT a copy be sent to all Committee Chairs, BIA and Township staff for consideration.

  Carried

12.1.2

Region of Durham

re 2024 North Durham Building Business Forum

• Moved by: Regional Councillor Garrod

  THAT correspondence from the Region of Durham regarding the 2024 North Durham Building Business Forum be received for information.

  Carried

12.2

REPORTS TO COMMITTEE

12.2.1

Report DS - 06/25 of Liz Howson, Macaulay Shiomi Howson Ltd.

re Uxbridge Urban Area Residential Servicing Allocation Reservation Policy 

• Moved by: Councillor Popp

  THAT Report DS 06/25 of Elizabeth Howson, Macaulay Shiomi Howson regarding Uxbridge Urban Area Residential Servicing Allocation Reservation Policy be received for information;

  AND THAT Committee direct that the proposed Uxbridge Urban Area Residential Servicing Allocation Reservation Policy be circulated for public and agency review including a public information session with Council.

  Carried

12.2.2

Report CAO - 02/25 of Judy Risebrough, Project Manager

re UDRP - Brock Street Heritage Design Guidelines - Refresh

• Moved by: Councillor Beach

  THAT Report CAO-02/25 of Judy Risebrough, Downtown Revitalization Project Manager, be received for information;

  AND THAT Committee direct staff and Township Committees to incorporate the Brock Street Heritage Design Guidelines when developing and/or updating relevant by-laws, including the Sign By-law, as well as other Downtown initiatives and/or projects.

   

  Carried

12.3

PUBLIC MEETINGS

There were none.

12.4

UNFINISHED BUSINESS

There was none.

12.5

OTHER BUSINESS

There was none.

The Planning and Economic Development Committee adjourned at 10:42 a.m.

13.

ADMINISTRATION AND SPECIAL PROJECTS COMMITTEE

The Administration and Special Projects Committee convened at 10:44 a.m.

Regional Councillor Garrod assumed the Chair for this portion of the meeting.

13.2

REPORTS TO COMMITTEE

There were none.

13.1

CORRESPONDENCE

There was none.

13.3

UNFINISHED BUSINESS

There was none.

13.4

OTHER BUSINESS

The Administration and Special Projects Committee adjourned at 11:09 a.m.

13.4.1

Invasive Species Centre

re Invasive Species Action Fund

https://www.invasivespeciescentre.ca/take-action/invasive-species-action-fund/

• Moved by: Mayor Barton

  THAT information from the Invasive Species Centre regarding the Invasive Species Action Fund be received for information;

  AND THAT a copy be referred to staff to work on securing funding.

  Carried

13.4.2

Honorable Peter Bethlenfalvy, MPP

re Ontario Approves Long-term Care Bed Allocation for Uxbridge

• Moved by: Councillor Pickering

  THAT correspondence from the Honourable Peter Bethlenfalvy regarding Ontario Approves Long-term Care Bed Allocation for Uxbridge be received for information;

  AND THAT a copy be referred to all Township Committee Chairs and the Lake Simcoe Region Conservation Authority.

  Carried

13.4.3

"Buy Canadian" Policy

re Implementation of the Township of Uxbridge "Buy Canadian" Policy

• Moved by: Mayor Barton

  THAT the Administration and Special Projects Committee receive Report CAO-04/25 regarding the implementation of "Buy Canadian" Policy;

  AND THAT the policy remain in place until such time as there is clear indication from the Provincial and Federal Governments that trade relations have been normalized;

  AND THAT the policy be forwarded to all municipalities in Ontario requesting they implement similar policies;

  AND THAT the policy be forwarded to AMO and ROMA;

  AND THAT the policy be forwarded to the Premier of Ontario, MP O’Connell, all Durham MPP’s and appropriate Provincial ministers;

  AND THAT the policy be forwarded to all Township Committee Chairs for information;

  AND THAT Committee support this policy in principle;

  AND THAT the final document be run through the CAO’s office for final approval.

  Carried

14.

IN CAMERA

• Moved by: Councillor Pickering

  THAT the General Purpose and Administration Committee go into ‘In Camera’ at 11:10 a.m. as the matters to be discussed concern items regarding:

  • Personal matters about an identifiable individual, including Municipal and Local Board employees
  Carried
• Moved by: Councillor Snooks

  THAT the General Purpose and Administration Committee rise from In-camera at 11:58 a.m. with business to report.

  Carried
• Moved by: Councillor Snooks

  THAT Report CL-04/25 of Rochelle Silva, Legislative Assistant be received for be received for information;

  AND THAT Carrie-Lyn Dufton be appointed to the Uxbridge BIA Board for the 2022/2026 Term of Council.

  Carried

14.1

Personal matters about an identifiable individual, including Municipal and Local Board employees

14.2

A proposed or pending acquisition or disposition of land by the Municipality

15.

ADJOURNMENT

The General Purpose and Administration Committee adjourned at 2:00 p.m.