MINUTES

SPECIAL MEETING OF THE COUNCIL OF THE TOWNSHIP OF UXBRIDGE

Monday, October 03, 2022 at 9:00 A.m. - 12:00 P.m.

UXBRIDGE COUNCIL CHAMBERS

51 TORONTO STREET S. UXBRIDGE, ONTARIO

COUNCIL PRESENT:

• MAYOR DAVE BARTON
• GORD HIGHET, REGIONAL COUNCILLOR
• PAM BEACH, COUNCILLOR
• GARY RUONA, COUNCILLOR
• BRUCE GARROD, COUNCILLOR
• WILLIE POPP, COUNCILLOR
• TODD SNOOKS, COUNCILLOR

STAFF PRESENT:

• KRISTI HONEY, CAO
• DEBBIE LEROUX, DEPUTY CAO/DIRECTOR OF LEGISLATIVE SERVICES/CLERK
• BEN KESTER, DIRECTOR OF PUBLIC WORKS AND OPERATIONS
• LAURA RUPPRECHT, CLERK’S ASSISTANT
• AMANDA FERRARO, DIRECTOR OF COMMUNITY SERVICES
• LIZ HOWSON, TOWNSHIP PLANNING CONSULTANT
• CAROLYN CLEMENTSON, HEALTH & SAFETY COORDINATOR, AQUATICS MANAGER
• COLLEEN BASKIN, COMMUNICATIONS OFFICER
• TOBI LEE, DEPUTY TREASURER
• COURTNEY CLARKE, PARKS AND TRAILS MANAGER
• KYLE RAINBOW, DIRECTOR OF DEVELOPMENT SERVICES

---

1.

CALL TO ORDER

First Nations Land Acknowledgement

Mayor Barton called the meeting to order at 10:00 a.m.

2.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Councillor Beach declared a conflict of interest with respect to correspondence item nos. 8.19 to 8.23 as her daughter lives in the area.

3.

REVIEW OF ITEMS NOT LISTED ON AGENDA

Debbie Leroux, Director of Legislative Services/Clerk announced that there was an Addendum consisting of two items of correspondence.

4.

ANNOUNCEMENTS

4.1

Councillor Gary Ruona

Councillor Ruona had no announcements.

4.2

Councillor Gordon Highet

Councillor Highet had no announcements.

4.3

Councillor Willie Popp

Councillor Popp spoke to the National Day of Truth and Reconciliation on September 30, 2022 and thanked those for meeting at Town Hall to put up the Every Child Matters flag marking this important day.

Councillor Popp thanked Mayor Barton for the opportunity to attend a meeting with the Minister of Long Term Care, Paul Calandra and the Honourable Peter Bethlenfavly, MPP regarding looking to the future of long term care and hospital planning in the Township of Uxbridge.

Councillor Popp also spoke to the 100th anniversary of the Uxbridge Scouts on Saturday, October 1, 2022 and thanked Scout leaders for their valuable time and expressed his appreciation for all the volunteer work the Scouts do in the community.

4.4

Councillor Beach

Councillor Beach remarked on the frost that occurred last night and advised that she is looking forward to the upcoming winter events taking place across the municipality.

4.5

Councillor Snooks

Councillor Snooks spoke to the events taking place in the downtown.

Councillor Snooks also spoke to the York Durham Heritage Railway events starting up again.

4.6

Councillor Bruce Garrod

Councillor Garrod also spoke to the Uxbridge Scouts 100th Anniversary and thanked Craig Marlett for his many years of Scouting leadership.

Councillor Garrod advised that he attended the Sunrise Pregnancy Centre and Support Group's 'Walk with Us' fundraising event at Herrema Park on October 1, 2022.

4.7

Mayor Dave Barton

Mayor Barton also spoke to the meeting with Minister Calandra and the Honourble Peter Bethlenfalvy and thanked Kyle Rainbow, Director of Development Services for being a part of that meeting.

6.

DELEGATIONS

6.1

9:05 A.M.

SALLY KOTSOPOULOS, UXBRIDGE LIONS CLUB re 2022 Halloween Parade on Sunday, October 30, 2022 at 2:00 p.m. in Elgin Park

Sally Kotsopoulos introduced herself as a member of the Uxbridge Lions Club and explained that she was present to speak to the second annual Halloween Parade at Elgin Park on Sunday, October 30, 2022.  Ms. Kotsopoulos advised that the event will run from 2:00 p.m. to 4:00 p.m. however they would like access to the park from 12:00 p.m. to 5:00 p.m. for set up and clean up.  Ms. Kotsopoulos advised that the purpose of the event is for community outreach and to raise awareness of the new playground build and the ongoing changes to Elgin Park.  Ms. Kotsopoulos explained that families with gather at the entrance of the park and will be lead around the park by a piper.  Following the parade there will be games for the kids and story time at the band shell at 3:00 p.m.  Ms. Kotsopoulas advised that they will be advertising the event in the local newspaper and radio station for the next three weeks and soliciting student volunteers.  Ms. Kotsopoulas concluded by speaking to parking and requested permission to open the back area for parking.

• Moved by Councillor Popp
  Seconded by Councillor Snooks

  THAT the Council of the Township of Uxbridge support the Uxbridge Lions Club's Halloween Parade on Sunday, October 30, 2022 in Elgin Park from 2:00 p.m. to 4:00 p.m.;

  AND THAT event coordinators work with staff regarding logistics.

  
  
  
  Carried

7.

APPROVAL OF MINUTES

7.1

Minutes of the regular meeting of Council of September 12, 2022

• Moved by Councillor Beach
  Seconded by Councillor Snooks

  THAT the minutes of the regular meeting of Council of September 12, 2022 be approved.

  
  
  
  Carried

7.2

Minutes of the Special Meeting of Council of August 22, 2022

• Moved by Councillor Beach
  Seconded by Councillor Snooks

  THAT the minutes of the special meeting of Council of August 22, 2022 be approved.

  
  
  
  Carried

8.

CORRESPONDENCE

8.1

Honourable Jennifer O'Connell, MP

re Affordable Housing Update

• Moved by Councillor Garrod
  Seconded by Councillor Beach

  THAT correspondence from the Honourable Jennifer O'Connell, MP regarding an Affordable Housing Update be referred to the next meeting of the General Purpose and Administration Committee of December 5, 2022 for consideration.

  
  
  
  Carried

8.2

Ministry of Municipal Affairs and Housing

re Streamlining Development Approvals in Land Use Planning

• Moved by Councillor Beach
  Seconded by Councillor Snooks

  THAT correspondence from the Ministry of Municipal Affairs and Housing regarding Streamlining Development Approvals in Land Use Planning be received for information.

  
  
  
  Carried

8.3

Region of Durham

re 2021 Census of Population - Age, Gender, and Dwelling Type and 2021 Census of Population - Families, Households, Marital Status, and Income

• Moved by Councillor Snooks
  Seconded by Councillor Beach

  THAT correspondence from the Region of Durham regarding the 2021 Census of Population - Age, Gender, and Dwelling Type and 2021 Census of Population - Families, Households, Marital Status, and Income be received for information;

  AND THAT a copy of same be referred to staff and the Equity, Diversity and Inclusion Working Group for consideration.

  
  
  
  Carried

8.4

Township of McGarry

re Expulsion of Councillors due to instances of displays of hatred, misogyny and all forms of discrimination

• Moved by Councillor Snooks
  Seconded by Councillor Beach

  THAT correspondence regarding the expulsion of Councillors due to instances of displays of hatred, misogyny and all forms of discrimination be received for information;

  AND THAT a copy of same be referred to the Equity, Diversion and Inclusion Working Group for consideration.

  
  
  
  Carried

8.5

Municipality of East Ferris Police Services Board

re Let's Remember Adam - School Bus Safety Standards

• Moved by Councillor Popp
  Seconded by Councillor Beach

  THAT correspondence from the Municipality of East Ferris Police Services regarding School Bus Safety Standards be received for information;

  AND THAT a copy of same be referred to the Durham Region Police Services for consideration;

  AND THAT staff be directed to arrange a meeting with representatives from Council, Durham Regional Police Services and School Trustees for the northern Durham municipalities to discuss the possibility of installing cameras on school busses.

  
  
  
  Carried

8.6

Municipality of Grey Highlands

re Increased Speeding Fines on Residential Streets

• Moved by Councillor Garrod
  Seconded by Councillor Popp

  THAT correspondence from the Municipality of Grey Highlands regarding increased speeding fines on residential streets be referred to the next meeting of the General Purpose and Administration Committee of December 5, 2022 for consideration.

  
  
  
  Carried

8.7

Gloria Eng, Poppy Chair, Uxbridge Legion

re Poppy Campaign Lawn Signs

• Moved by Councillor Garrod
  Seconded by Councillor Snooks

  THAT the Council of the Township of Uxbridge support the Uxbridge Legion's request to place 2022 Poppy Campaign Lawn Signs on private property in the Township of Uxbridge;

  AND THAT Council support the Uxbridge Legion's request for a sign by-law exemption.

  
  
  
  Carried

8.8

Morris Bonakdar, 2452595 Ontario Ltd. Venetian Development Group Ltd.

re Part Lot Control Exemption -  Part of Block 45, Registered Plan 40M-2410 and Lot 28, Concession 7 - 231-249 Reach Street, Uxbridge

• Moved by Councillor Garrod
  Seconded by Councillor Snooks

  THAT correspondence from Morris Bonakdar, 2452595 Ontario Ltd. Venetian Development Group Ltd. regarding Part Lot Control Exemption -  Part of Block 45, Registered Plan 40M-2410 and Lot 28, Concession 7 - 231-249 Reach Street, Uxbridge be received for information.

  
  
  
  Carried

8.9

Cameron Snodden

re Proposed Playground on Campbell Drive/Cemetery Road

8.10

Cory Chapman

re Proposed Playground on Campbell Drive/Cemetery Road

8.11

Johanna and David Otten

re Proposed Playground on Campbell Drive/Cemetery Road

8.12

Brenda Marshall

re Proposed Playground on Campbell Drive/Cemetery Road

8.13

Brigitte Koch and Don Bagshaw

re Proposed Playground on Campbell Drive/Cemetery Road

8.14

Emma Foster

re Proposed Playground on Campbell Drive/Cemetery Road

8.15

Nicole Gray

re Proposed Playground on Campbell Drive/Cemetery Road

8.16

Victoria O'Neill

re Proposed Playground on Campbell Drive/Cemetery Road

8.17

Mike and Lori Collinson

re Proposed Playground on Campbell Drive/Cemetery Road

8.18

John Watters

re Proposed Playground on Campbell Drive/Cemetery Road

Councillor Beach declared a conflict of interest with respect to Correspondence Item Nos. 8.9 to 8.18 and therefore will refrain from discussion or voting on the matter.

• Moved by Councillor Popp
  Seconded by Councillor Snooks

  THAT correspondence item nos. 8.9 to 8.18 regarding Proposed Playground on Campbell Drive/Cemetery Road be received for information;

  AND THAT a copy of same be referred to staff for consideration.

  
  
  
  Carried

8.19

David Andryechen

re Zoning By-law Amendment Application, ZBA 2012-08 and SUB 2012-1 - China Canada Jin Bei Xin International Co. Ltd.

8.20

David Andryechen

re Zoning By-law Amendment Application, ZBA 2012-08 and SUB 2012-1 - China Canada Jin Bei Xin International Co. Ltd.

8.21

Anastasiya Duboisky

re Zoning By-law Amendment Application, ZBA 2012-08 and SUB 2012-1 - China Canada Jin Bei Xin International Co. Ltd.

8.22

Marlene Riddle

re Zoning By-law Amendment Application, ZBA 2012-08 and SUB 2012-1 - China Canada Jin Bei Xin International Co. Ltd.

8.23

Marlene Riddle

re Zoning By-law Amendment Application, ZBA 2012-08 and SUB 2012-1 - China Canada Jin Bei Xin International Co. Ltd.

• Moved by Councillor Ruona
  Seconded by Councillor Highet

  THAT correspondence item nos. 8.9 to 8.23 regarding Zoning By-law Amendment Application, ZBA 2012-08 and SUB 2012-1 - China Canada Jin Bei Xin International Co. Ltd. be received for information;

  AND THAT a copy of same be referred to the Township Planning and Applicant for consideration.

  
  
  
  Carried

8.24

Douglas Mackie

re Zoning By-law Amendment Application, ZBA 2022-05, Site Plan Approval Application SPD 2022-06 and Draft Plan of Subdivision SUB 2022-02 - Larkin + Land Use Planners Inc. (181 Toronto Street South)

8.25

Douglas Mackie

re Zoning By-law Amendment Application, ZBA 2022-05, Site Plan Approval Application SPD 2022-06 and Draft Plan of Subdivision SUB 2022-02 - Larkin + Land Use Planners Inc. (181 Toronto Street South)

8.26

John and Penny Talevski

re Zoning By-law Amendment Application, ZBA 2022-05, Site Plan Approval Application SPD 2022-06 and Draft Plan of Subdivision SUB 2022-02 - Larkin + Land Use Planners Inc. (181 Toronto Street South)

8.27

SKNT Enterprises Ltd.

re Zoning By-law Amendment Application, ZBA 2022-05, Site Plan Approval Application SPD 2022-06 and Draft Plan of Subdivision SUB 2022-02 - Larkin + Land Use Planners Inc. (181 Toronto Street South)

8.28

Danielle and Charlie Andrassy

re Zoning By-law Amendment Application, ZBA 2022-05, Site Plan Approval Application SPD 2022-06 and Draft Plan of Subdivision SUB 2022-02 - Larkin + Land Use Planners Inc. (181 Toronto Street South)

8.29

James and Darlene Nicholson

re Zoning By-law Amendment Application, ZBA 2022-05, Site Plan Approval Application SPD 2022-06 and Draft Plan of Subdivision SUB 2022-02 - Larkin + Land Use Planners Inc. (181 Toronto Street South)

8.30

Board of Directors - DSCC290 (Fred Barnard Way and Rodine Egan Court)

re Zoning By-law Amendment Application, ZBA 2022-05, Site Plan Approval Application SPD 2022-06 and Draft Plan of Subdivision SUB 2022-02 - Larkin + Land Use Planners Inc. (181 Toronto Street South)

• Moved by Councillor Popp
  Seconded by Councillor Highet

  THAT correspondence item nos. 8.19 to 8.30 regarding Zoning By-law Amendment Application, ZBA 2022-05, Site Plan Approval Application SPD 2022-06 and Draft Plan of Subdivision SUB 2022-02 - Larkin + Land Use Planners Inc. (181 Toronto Street South) be received for information;

  AND THAT a copy of same be referred to the Applicant and Township Planner for consideration.

  
  
  
  Carried

8.31

Lori Murray, Music by the Bay Live

re Request to declare the presentation of "Together at Christmas" at the Uxbridge Music Hall on December 3, 2022 from 1:00 p.m. to 11:59 p.m. a Municipally Significant Event.

• Moved by Councillor Popp
  Seconded by Councillor Beach

  THAT the Council of the Township of Uxbridge declare the presentation of "Together at Christmas" at the Uxbridge Music Hall on December 3, 2022 from 1:00 p.m. to 11:59 p.m. a Municipally Significant Event;

  AND THAT event coordinators consider selling locally sourced beer and cider at the event.

  
  
  
  Carried

8.32

Lori Murray, Music by the Bay Live

Request that the presentation of "Women in Blues" at the Uxbridge Music Hall on January 28, 2023 from 1:00 p.m. to 11:59 p.m. be declared a Municipally Significant Event

• Moved by Councillor Popp
  Seconded by Councillor Beach

  THAT the Council of the Township of Uxbridge declare the presentation of "Women in Blues" at the Uxbridge Music Hall on January 28, 2023 from 1:00 p.m. to 11:59 p.m. a Municipally Significant Event;

  AND THAT event coordinators consider selling locally sourced beer and cider at the event.

  
  
  
  Carried

11.

REPORTS TO COUNCIL

11.1

Report DS-57/22 of Elizabeth Howson, Macaulay Shiomi Howson

re Township of Uxbridge Zoning By-law Review, General Commercial (C3) Zone Update Related to Downtown Culvert Project Completion and General Height Requirements - Information Report

• Moved by Councillor Highet
  Seconded by Councillor Snooks

  THAT Report DS-57/22, of Elizabeth Howson, Macaulay Shiomi Howson regarding Township of Uxbridge Zoning By-law Review General Commercial (C3) Zone Update Related to Downtown Culvert Project Completion and General Height Requirements -Information Report, be received for information;

  AND THAT Council direct Township staff and consultants to work with the Lake Simcoe Region Conservation Authority to develop amendments to Zoning By-law No. 81-19 to reflect updated mapping and other information with respect to the impacts of the Brock Street West Culvert on the Downtown;

  AND THAT Council direct Township staff and consultants to review the changes to the Planning Act with respect to bonusing for height and density and develop amendments to the Official Plan and/or Zoning By-law No. 81-19 to reflect the results of the changes to the Act with respect to the Uxbridge Urban Area Downtown;

  AND THAT Council direct Township staff and consultants to make the necessary arrangements for a statutory public meeting under The Planning Act for any proposed amendments to the Official Plan and Zoning By-law No. 81-19.

  
  
  
  Carried

11.2

Report TR-32/22 of Donna Condon, Treasurer

re Westlane Condominium – Security

• Moved by Councillor Garrod
  Seconded by Councillor Beach

  THAT Report TR-32/22 of Donna Condon, Treasurer, be received for information;

  AND THAT it is recommended that Council approve the reduction of the letter of credit held for the development agreement for Westlane Condominium (711371 Ontario Corp) be reduced by $223,880, leaving a balance of $1,128,781 held by the Township.

  
  
  
  Carried

11.3

Report TR-33/22 of Donna Condon, Treasurer

re Jackman – 7939 Conc. Rd. 6 - Release of Security

• Moved by Councillor Ruona
  Seconded by Councillor Highet

  THAT Report TR-33/22 of Donna Condon, Treasurer, be received for information;

  AND THAT Council approve the release of the cash security of $25,000, leaving a retained balance of nil.

  
  
  
  Carried

11.4

Report RC-16/22 of Carolyn Clementson, Aquatics Manager

re Uxpool Ceiling Tile Support Anchorage Repair and Replacement: Tender U22-27

• Moved by Councillor Garrod
  Seconded by Councillor Popp

  THAT Report RC-16/22 of Carolyn Clementson, Aquatic Manager, be received for information;

  AND THAT Tender U22-27 be awarded to AMVI for a cost of $106,000 plus HST;

  AND THAT the funding needed for this project be funded utilizing funds in the New Pool Levy;

  AND THAT Pool staff be directed to come back with a report including a full plan of all updates and plans no later then the first meeting of the General Purpose and Administration Committee in December 2022.

  
  
  
  Carried

11.5

Report PWO-57/22 of Ben Kester, Director of Public Works & Operations

re Exemption to the Noise Bylaw

• Moved by Councillor Popp
  Seconded by Councillor Snooks

  THAT Report PWO-57/22 of Ben Kester, Director of Public Works and Operations, be received for information;

  AND THAT Council approve the exemption to the noise bylaw for October 13, 2022, to October 15, 2022, for “The Way Home” filming;

  AND THAT production staff park at the Fields of Uxbridge only;

  AND THAT the film production company consider purchasing a bench or tree for the Skate Park as a thank you to the community.

  
  
  
  Carried

11.6

Report CL-25/22 of Josh Machesney, Deputy Clerk

re Accessibility Advisory Committee – Terms of Reference

• Moved by Councillor Popp
  Seconded by Councillor Snooks

  THAT Report CL-25/22 of Josh Machesney, Deputy Clerk/Accessibility Coordinator be received for information;

  AND THAT Council approve the Terms of Reference for the Uxbridge Accessibility Advisory Committee.

  
  
  
  Carried

12.

BY-LAWS

• Moved by Councillor Popp
  Seconded by Councillor Ruona

  THAT leave be granted to introduce By-law Nos. 2022-118 to 2022-124 and the same be read a first and second time.

  
  
  
  Carried

12.1

2022-118

Being a by-law to amend By-law 2018-108, as amended, being a by-law to Govern the Rules of Procedure for the Council of the Corporation of the Township of Uxbridge 

12.2

2022-119

Being a by-law to adopt Amendment No. 1 to the Township of Uxbridge Downtown Community Improvement Plan (This by-law follows the recommendation in Report DS-46/22 of Elizabeth Howson, Macaulay Shiomi Howson presented during the regular meeting of Council of September 12, 2022)

12.3

2022-120

Being a by-law to appoint Township Officials and Various Members to Boards and Committees (this by-law follows the recommendation in Report CL-22/22 of Laura Rupprecht, Clerk's Assistant, presented during the regular meeting of Council of September 12, 2022)

12.4

2022-121

Being a by-law to authorize entering into an Amended Land Exchange, Road Culvert, Construction and Lease Agreement with John Daniel Rodych with respect to 36 Brock Street West, Uxbridge

12.5

2022-122

Being a by-law to authorize entering into a Contribution Agreement with Her Majesty the Queen in Right of Canada hereby represented by the Minister responsible for Federal Economic Development Agency for Southern Ontario with respect to the Tourism Relief Fund

12.6

2022-123

Being a by-law to repeal By-law 2019-035, being a by-law to appoint Kristina Bergeron as a Property Standards Officer for the Township of Uxbridge and By-law 2019-036, being a by-law to appoint Kristina Bergeron as a Provincial Offences Officer for the Township of Uxbridge

12.7

2022-124

Being a by-law passed pursuant to the provisions of Sections 34 and 36 of the Planning Act, R.S.O. 1990, as amended, to amend Zoning By-law No. 81-19, as amended, of the Corporation of the Township of Uxbridge with respect to certain lands located in Part of Lots 28 and 29, Concession 7 in the Geographic Township of Uxbridge, Region of Durham and known municipally as 231-249 Reach Street (2452595 Ontario Ltd. - Venetian)

• Moved by Councillor Popp
  Seconded by Councillor Ruona

  THAT By-law Nos. 2022-118 to 2022-124 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

  
  
  
  Carried

13.

UNFINISHED BUSINESS

There was none.

14.

OTHER BUSINESS

There was none.

16.

IN CAMERA

• Moved by Councillor Popp
  Seconded by Councillor Beach

  THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 10:17 a.m. to discuss the following matters:

  Personal matters about an identifiable individual including Municipal and Local Board employees.

  
  
  
  Carried
• Moved by Councillor Popp
  Seconded by Councillor Beach

  THAT Council rise from in-camera at 10:30 a.m. with business to report.

  
  
  
  Carried
• Moved by Councillor Snooks
  Seconded by Councillor Beach

  THAT Report CL-23/22 of Laura Rupprecht, Clerk's Assistant, be received for information;

  AND THAT Council receive the resignation of Adrian Stocking from the Climate Adaptation and Transition Committee and Joanne Mowat from the Uxbridge Off Leash Dog Park Committee;

  AND THAT a letter of 'thanks' be sent to Adrian Stocking and Joanne Mowat for their participation on the Climate Adaptation and Transition Committee and Uxbridge Off Leash Dog Park Committee respectively. 

  
  
  
  Carried

16.1

Personal matters about an identifiable individual, including Municipal and Local Board employees

17.

CONFIRMING BY-LAW

• Moved by Councillor Popp
  Seconded by Councillor Ruona

  THAT leave be granted to introduce By-law No. 2022-125, being a by-law to confirm the proceedings of its special meeting of Council of October 3, 2022 and the same be read a first and second time.

  
  
  
  Carried

17.1

2022-125

Being a by-law to confirm the proceedings of Council at its Special Meeting held on October 3, 2022.

• Moved by Councillor Popp
  Seconded by Councillor Ruona

  THAT By-law No. 2022-125 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

  
  
  
  Carried

18.

ADJOURNMENT

The Mayor adjourned the meeting at 10:32 a.m.